Sales
Every lead answered in under a minute
Web forms, direct messages, and missed calls all captured, replied to, and sitting in your CRM before anyone sits down at a desk.
Systems instead of headcount
EN / ES
Before you post that job
I build the systems that do that half. You keep the headcount for the work that genuinely needs a person.
Run your own numbers
Real cost is roughly 1.3 times this once you add taxes, benefits, software, and equipment.
Copying between systems, chasing replies, building the same report, retyping the same email.
Leads that went cold waiting for a reply, quotes never followed up, no-shows never rescheduled.
Average first sale, or first-year value if they stay.
A system that absorbs this work costs a fraction of the first line alone. It does not take vacation, does not need onboarding, and does not resign in eighteen months.
These are your numbers, not a promise. The point is not that a system recovers all of it. The point is that most owners have never seen the three lines added up, and the total is usually larger than the thing they were about to spend money on.
What actually gets built
Most tools give your people another screen to check. These do the work and tell you when they're done. A few of the common ones:
Sales
Web forms, direct messages, and missed calls all captured, replied to, and sitting in your CRM before anyone sits down at a desk.
Sales
Follow-ups, reminders, rescheduling after a no-show, and periodic revival of anyone who went cold months ago.
Operations
One email at 7am: what's stuck, what needs a human today, what changed since yesterday. Assembled from your real systems.
Finance
Generated from work already logged, sent on schedule, and followed up in escalating tone until they're paid or flagged.
Marketing
Ad spend, leads, bookings, and revenue in one place, in your inbox, without anyone spending a morning building it.
Hiring
Job post, screening against the criteria you set, scheduling, and a ranked shortlist with the reasoning shown.
Those are examples, not a menu. The actual list comes out of your business, and it usually contains two or three things nobody thinks to ask for.
How it goes
I map where your team's hours actually go and hand you a written plan: the things worth automating, ranked, with the payback math on each. It's yours whether or not you build anything, and it works just as well handed to someone else.
Something useful is running in your inbox within the first week. Everything that sends anything outside the company runs in draft mode first, where you read every message before it goes anywhere. Nothing goes live until you've said so, one system at a time.
Daily health checks, failures fixed inside a business day, and platform changes absorbed before you notice them. One new system built every quarter, so the thing keeps growing instead of aging.
The part most people get wrong
Plenty of agencies build things you can never take with you. That's a business model, and it isn't this one.
Where this comes from
I run a healthcare company where more than thirty of these systems handle the sales follow-up, the reporting, the reminders, the accounting prep, and most of the marketing. They run every day without anyone touching them.
Mark Fachler, founder
Everything on this page is something I've already built, broken, fixed, and left running in production. That's a different thing from a consultant who has read about it.
Next step
Bring the role you were about to post and a rough sense of where the week goes. If there's nothing worth automating I'll tell you on the call, and it will have cost you twenty minutes.
Book a call